Heritage Village Master Community Association (HVMCA)
A Private Community in the High Desert
HERITAGE VILLAGE MASTER COMMUNITY ASSOCIATION Board of Directors Meeting Date: February 19, 2020
Place: Heritage Village Clubhouse Time: 7:00 P.M.
Call to Order
Meeting was called to order at 7:01 PM by Burkhardt.
Present: Burkhardt, Zellner, Markano. The HVMCA manager was also present.
Absent: Nelepovitz, Chicky
Approval of Agenda
Motion to approve agenda Markano, Zellner 2nd; Unanimous.
Approval of Board Minutes
Zellner motion to approve minutes as amended Markano 2nd; Unanimous.
Public Comment for Items NOT on Agenda
Fountains board member had questions concerning the SBS 323 for the New Election Rules. Fountains Board member had contacted Adams Stirling for information needed for New Election Rules.
Board member from Fountains also questioning AIR BNB if the master had come up with any rules. It was mentioned that the CC&R’s would have to be updated stating that rentals cannot be used as AIR BNB.
HVMCA resident approached the board with a proposal on Neighborhood Meet & Greet to be held at the clubhouse on March 25, 2020 starting at 4PM until 8PM. Zellner motioned to approve the items of plates, utensils, cups, ice and reusable signs not exceed $200.00 Markano 2nd, Unanimous.
HVMCA resident will setup and cleanup.
ACTION: Manager to put the Meet & Greet in the Newsletter and also contact the webmaster to put it on website at hvmca.org.
The board reviewed an Accounts Receivable/Aging Summary report dated 12/31/2019.
ACTION: Manager to send statement to financial institute on past due account.
December Bank Statements
The board reviewed recent bank statements. On account 1641 board was questioning some un-cleared transactions.
ACTION: Manager to go over these transactions with the bookkeeper.
The board reviewed a Profit & Loss Budget Performance report dated December 2019.
Inspector of Elections
The board discussed the inspector of elections. Board is considering hiring an inspector of elections.
ACTION: Manager to keep on agenda until a decision can be made by the Board of Directors.
The board discussed the schedule for adoption of new election rules.
Manager informed board that a letter about the road maintenance was emailed to lawyer 02/10/2020. Manager is waiting for response from lawyer.
ACTION: Manager to email lawyer to verify her received the email.
No decision has been made by the board at this time.
ACTION: Manager to keep it on agenda for the next board meeting.
Manager informed the board for a price to be given they would need to see last year’s audit.
ACTION: Manager to send audit to potential auditors.
Board discussed the gazebo with Tex who is helping Ramon with the plans and cost of repairing it by putting the post further down and make it sturdier. Manager informed board that Cordell is coming back on Wednesday to discuss just repairing it.
ACTION: Tex is going to gather cost with using composite to rebuild gazebo.
Painting of clubhouse
The board reviewed estimate from Cordell.
ACTION: Manager to get estimates from other paint companies.
Member of RV committee was asking if the residents who paid for a spot for, 30 days ago have put there trailers in the designated spot, manager informed the board that one resident moved in there RV and the other one will be their on Friday the 21st.
Resident E-mail Correspondence
Manager received an email from the HFTA Board requesting volunteers.
Resident stated that when the crew is grinding sidewalks that it leaves dust and if they sweep and use the blower to clean the area when finished.
ACTION: Manager to have crew make sure that all dust is cleaned up.
There was no other discussion on managers’ report.
Motion to adjourn; Zellner, Markano, 2nd; Unanimous.
Meeting adjourned at 8:54PM.
Sue Henderson, Manager
Next Scheduled HVMCA Board Meeting: March 4, 2020 at 7:00 PM
NOTE - An Owner Has The Right To –Have A Copy Of Approved Minutes Upon Request - Speak To The Board Of Directors During Public Comment -Action By The Board May ONLY Be Taken On Agenda Items