Heritage Village Master Community Association (HVMCA)
A Private Community in the High Desert
HERITAGE VILLAGE MASTER COMMUNITY ASSOCIATION Board of Directors Meeting Date: April 17, 2019
Place: Heritage Village Clubhouse Time: 7:00 P.M.
Call to Order
Meeting was called to order at 7:00 PM by Nelepovitz.
Present: Nelepovitz, Burkhardt, Chicky,
Approval of Agenda
Motion to approve agenda: Burkhardt; Chicky 2nd; Unanimous.
APPROVAL of 03/20/2019 Regular Session Minutes: Chicky, Burkhardt 2nd; Unanimous.
Public Comment for Items NOT on Agenda
Washington Way resident complained of noise from Roosevelt resident, three residents addressed the board on behalf of Roosevelt resident.
Board directed manager to send an email to Washington Way resident asking them to document times and days and duration of Roosevelt resident’s projects that are creating the noise.
Jim has contacted manager at Roadway Inn, manager stated that she will sign maintenance agreement effective May 1, 2019 and association to write off the $170.00. Burkhardt motioned to write off $170.00 and have agreement start May 1, 2019 Chicky 2nd; Unanimous
Profit & Loss report: Board directed manager to move $3500.00 from on GL code to a different GL code.
Board discussed moving money from checking to reserve account. Board also discussed capital improvements.
Board reviewed January and February bank statements. Desert Valley business checking account is charge $5.00 for nonuse. Chicky stated that she would close the check account ending in 85.
Approval of Budget
Chicky motioned to approve FY2020 budget with changes Burkhardt 2nd; Unanimous.
Jim to email budget to manager to make one copy for all Board Members to sign at next meeting.
Manger submitted paperwork for each Board Member to fill out for State Farm. Board directed manager to email Zellner and Markano to have form to manager on Monday April 22, 2019.
Board went over all three estimates for Topien C, Burkhardt motion for Alt-2 with Bowman Aphalt for $63,588.51 Chicky 2nd; Unanimous.
Board directed manager to check Bowman Asphalt to see if Heritage Drive to Drummond Ave was included in estimate, if it was not to proceed with estimate.
During rain or high winds Board directed manager to have the crew check with the manager before leaving if anything can be done in the clubhouse before crew leaves due weather.
Manager presented bid for pool security from Cosner-Neipp Security System for $1697.03. Burkhardt motioned to go with Cosner-Neipp Chicky 2nd; Unanimous.
Manager presented to the board more information on the Jacobsen.
Burkhardt moved to increase recently approved not exceed $30,000.00 to Textron golf for TR320 Chicky 2nd; Unanimous.
Chicky presented to board added record retention policy to be added the SOP, Chicky motioned to approved retention policy Burkhardt 2nd; Unanimous.
Preparation for HVMCA Annual Meeting/Election of Board Members
Board directed manager to email election material and Annual meeting letter to Jim.
RESIDENT EMAIL CORRESPONDANCE:
HVMCA to pay for “No Backing In sign
Manager to do inspections in the Montefino’s and Fountain’s
Burkhardt motioned to pay manager $100.00 onetime gas due to the increase in gas prices Chick 2nd; Unanimous.
Motion to adjourn @ 8:58PM; Burkhardt, Chicky2nd; Unanimous
Sue Henderson, HVMCA Manager
Next Scheduled HVMCA Board Meeting: May 8, 2019 at 7:00 PM
NOTE - An Owner Has The Right To –Have A Copy Of Approved Minutes Upon Request - Speak To The Board Of Directors During Public Comment -Action By The Board May ONLY Be Taken On Agenda Items